Materials Management Coordinator

The Materials Management Coordinator functions as the operational nexus for materials coordination, procurement tracking, and inventory management activities supporting operational units across the Department. The position requires ongoing coordination with internal staff, vendors, and system administrators to ensure that operational resources are properly requested, tracked, and distributed in accordance with agency procedures. Under general supervision, with some latitude for independent initiative and judgment, key responsibilities of the Materials Management Coordinator are: • Coordinating and fulfilling operational requests for materials and supplies by administrative and field personnel across multiple agency locations. • Monitoring and tracking expenditures associated with materials and supplies, reconciling invoices, and preparing periodic spending reports to support compliance with approved budgets and internal control requirements. • Entering and maintaining purchase requisitions and inventory records within the Agency’s tracking systems while ensuring the accuracy and integrity of procurement data. • Coordinating with Information Technology staff and vendors regarding system functionality, procurement tracking processes, and inventory management systems. • Maintaining records related to inventory levels, distribution activities, and materials usage to support internal fiscal controls and operational accountability. CIVIL SERVICE STATUS Only those permanent as Principal Administrative Associate, applicants who are reachable on the Principal Administrative Associate open competitive list, and applicants as indicated below will be considered. Candidates who are permanent in comparable civil service titles may be considered for title change under rule 6.1.9 of the Personnel Rules and Regulations of the City of New York. REMOTE WORK This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program. To Apply: Visit Jobs NYC (cityjobs.nyc.gov) to view and apply for available positions. Search by agency (Department of Buildings), keywords, or for the specific Job ID #. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.